Embedded Analytics Cost Calculator
Embedded analytics: per-seat vs. flat
How much does giving every customer a dashboard cost on per-user Power BI or Tableau licensing, compared with EmbedPortal’s flat price?
EmbedPortal Professional is a flat $499 a month, billed annually, with unlimited viewers. Per-seat licensing also often isn’t practical for external users at all, so the real-world gap is usually larger.
How this embedded analytics cost calculator works
Most BI vendors price embedded analytics per viewer or per capacity unit. That works for a small internal team. It gets expensive once you share dashboards with customers, partners, or suppliers, because every new external viewer adds to the bill.
This calculator compares that per-seat model with a flat platform fee. Enter the number of external viewers you expect and the license cost you pay today. The result shows your estimated monthly and annual spend under each model, so you can see where the break-even point sits.
What to include in your estimate
Count every person who will open a dashboard outside your company, not just active users this month. Include viewer growth for the next 12 months. Also factor in the engineering time needed to build and maintain tenant isolation, row-level security, single sign-on, and white-label branding if you plan to build the portal yourself.